Grants

Annual Program Statement

Funding Opportunity Title: U.S. Embassy Port Louis, Public Affairs Sections (PAS) Annual Program Statement

Funding Opportunity Number: S-MP100-20-GR001

Deadline for Applications:  Rolling deadline

CFDA Number: 19.040 – Public Diplomacy Programs

Minimum for Each Award: $1,000

Maximum for Each Award:  $15,000

  1. PROGRAM DESCRIPTION

The Public Affairs Section of the U.S. Embassy to Mauritius and Seychelles is pleased to announce an open competition for Mauritian and Seychellois non-governmental organizations to carry out a program or project with funding through the Public Diplomacy Grants Program.  This is an Annual Program Statement, outlining our funding priorities, the strategic themes we focus on, and the procedures for submitting requests for funding.  Please carefully follow all instructions below.

This annual program statement is pending the availability of funds.

Purpose of Grants:  PAS invites proposals for programs that strengthen ties between the United States and Mauritius/Seychelles and advance the priority program areas below.

Priority Program Areas:

The Mission is particularly interested in Public Diplomacy in projects that:

  • Strengthen institutions to promote the rule of law, transparency, and accountability
  • Promote universal freedoms and democratic principles and practices
  • Promote mutual, inclusive, and sustainable economic prosperity with ties to the broader Indian Ocean region
  • Youth focused programs that incorporate American art and culture to accomplish one of the priority areas stated above

Participants and Audiences:

All proposals should clearly indicate their intended participants and audiences.

The following types of programs are not eligible for funding:

  • Activities that do not contain a distinctly U.S. component
  • Programs relating to partisan political activity
  • Development projects/programs
  • Infrastructure/construction programs
  • Individual scholarships
  • Personal development
  • Programs that support specific religious activities
  • Fund-raising campaigns
  • Lobbying for specific legislation or programs
  • Scientific research
  • Programs intended primarily for the growth or institutional development of the organization
  • Programs that duplicate existing programs
  • Social travel/visits
  • Venture capital
  • For-profit endeavors

Authorizing legislation, type and year of funding:

The source of funding is FY2020 Public Diplomacy Funding.

  1. FEDERAL AWARD INFORMATION

Length of performance period: up to 12 months.

Award amounts: Awards may range from a minimum of $1,000 to a maximum of $15,000

Type of Funding:  Fiscal Year 2020 Public Diplomacy Funding

Anticipated program start date:  March 2020.

This notice is subject to availability of funding.

Funding Instrument Type:  Grant, Fixed Amount Award, Awards to Individuals, or Cooperative Agreement.

  1. ELIGILIBITY INFORMATION

 

  1. Eligible Applicants: The Public Affairs Section encourages applications from Mauritian and Seychellois:
  • Registered not-for-profit organizations, including think tanks and civil society/non-governmental organizations with programming experience
  • Non-profit or governmental educational institutions

For-profit or commercial entities are not eligible to apply.  

  1. Other Eligibility Requirements

Applicants are only allowed to submit one proposal per organization.  If more than one proposal is submitted, all proposals from that institution will be considered ineligible for funding.

In order to be eligible to receive an award, all organizations must have a Data Universal Numbering System (DUNS) number from Dun & Bradstreet, as well as a valid registration on www.SAM.gov.  Please see Section D.3 for information on how to obtain these registrations.  Individuals are not required to have a DUNS number or be registered in SAM.gov.

  1. APPLICATION AND SUBMISSION INFORMATION

 

  1. Application Package

Application forms required below are available at:  https://www.grants.gov/web/grants/forms.html

  1. Content and Form of Application Submission

Please follow all instructions below carefully.  Proposals that do not meet the requirements of this announcement or fail to comply with the stated requirements will be ineligible.

Content of Application

Please ensure:

  • The proposal clearly addresses the goals and objectives of this funding opportunity
  • All documents are in English
  • All budgets are in U.S. dollars
  • All pages are numbered

The following documents are required:

  1. Mandatory application forms

Application Requirements for awards to Organizations:

  1. Summary Coversheet:  Cover sheet stating the applicant name and organization, proposal date, program title, start and end date of program, and brief purpose of the program.
  2. Proposal (threepages maximum): The proposal should contain sufficient information that anyone not familiar with it would understand exactly what the applicant wants to do and what the program will accomplish. You may use your own proposal format, but it must include all the items below.
  • Proposal summary: Short narrative that outlines the proposed program, including program objectives and anticipated impact.
  • Introduction to the organization or individual applying:A description of past and present operations, showing ability to carry out the program, including information on all previous grants from the U.S. Embassy and/or U.S. government agencies.
  • Problem statement: Clear, concise and well-supported statement of the problem to be addressed and why the proposed program is needed.
  • Program goals and objectives: The goals describe what the program is intended to achieve.  What aspect of the relationship between the U.S. and Mauritius/Seychelles will be improved?  The objectives refer to the intermediate accomplishments on the way to the goals.  These should be achievable and measurable.
  • Program activities:Describe the program activities and how they will help achieve the objectives.
  • Program methods and design:A description of how the program is expected to work to solve the stated problem and achieve the goal.
  • Proposed program schedule: The proposed timeline for the program activities.  Include the dates, times, and locations of planned activities and events.
  • Key personnel:  Names, titles, roles and experience/qualifications of key personnel involved in the program. What proportion of their time will be used in support of this program?
  • Media plan:All submissions must include a detailed press and social media plan that outlines how the implementer will publicize the activities and goals of the program.
  • Program partners:List the names and type of involvement of key partner organizations and sub-awardees.
  • Program monitoring and evaluation plan: This is an important part of successful grants.  Throughout the timeframe of the grant, how will the activities be monitored to ensure they are happening in a timely manner, and how will the program be evaluated to make sure it is meeting the goals of the grant?
  • Future funding or sustainability:Applicant’s plan for continuing the program beyond the grant period, or the availability of other resources, if applicable.
  1. Budget Justification Narrative: After filling out the SF-424A Budget (above), use a separate spreadsheet to describe each of the budget expenses in detail. See section H. Other Information: Guidelines for Budget Submissions below for further information.
  2. Attachments (if applicable):
  • 1-page CV or resume of key personnel who are proposed for the program
  • Letters of support from program partners describing the roles and responsibilities of each partner
  • Official permission letters, if required for program activities
  1. Required Registrations:

All organizations applying for grants (except individuals) must obtain these registrations.  All are free of charge:

  • Unique Identifier Number from Dun & Bradstreet (DUNS number)
  • NCAGE/CAGE code
  • gov registration

Step 1: Apply for a DUNS number and an NCAGE number (these can be completed simultaneously)

DUNS Registration:  Request a DUNS number online at http://fedgov.dnb.com/webform.  For technical difficulties, contact Dun & Bradstreet by email at govt@dnb.com

Once assigned a DUNS number, entities are responsible for maintaining up-to-date information with Dun & Bradstreet.

NCAGE registration: application page here https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx

Instructions for the NCAGE application process:

https://eportal.nspa.nato.int/AC135Public/Docs/US%20Instructions%20for%20NSPA%20NCAGE.pdf

Step 2: After receiving the NCAGE Code, proceed to register in SAM by logging onto: https://www.sam.gov.

SAM registration must be renewed annually.

  1. Submission Dates and Times:

Pending funds availability, all applications received starting December 2019 through August 2020, will be considered in FY2020.

  1. Funding Restrictions:
  • Infrastructure/construction
  • Development projects/programs
  • Individual scholarships
  • Personal development
  • Social travel/visits
  • Gifts or prizes
  • Alcohol
  • Food and drink not directly related to the program outcome
  • Venture capital
  • For-profit endeavors

All application materials must be submitted by email (.pdf or .doc formats only, not iCloud) to IRC_PortLouis@state.gov with subject line “Proposal: PAS APS 2020 – Name of Organization”.

  1. APPLICATION REVIEW INFORMATION
  2. Criteria

A grants review panel will review and evaluate each application based on the criteria outlined below:

U.S. Component:  The project has a clear U.S. component that incorporates U.S. expertise, processes, or personnel.

Organizational capacity and record on previous grants:  The organization has expertise in its stated field and PAS is confident of its ability to undertake the program.  This includes a financial management system and a bank account.

Quality and feasibility of the program idea:  The program idea is well developed, with details about how program activities will be carried out.  The proposal includes a reasonable implementation timeline.

Goals and objectives:  Goals and objectives are clearly stated and program approach is likely to provide maximum impact in achieving the proposed results.

Embassy priorities:  Applicant has clearly described how stated goals are related to and support U.S. Embassy priority areas and target audiences outlined in section A.

Budget:  The budget justification is detailed.  Costs are reasonable in relation to the proposed activities and anticipated results.  The budget is realistic, accounting for all necessary expenses to achieve proposed activities.

Monitoring and evaluation plan:  Applicant demonstrates it is able to measure program success against key indicators and provides milestones to indicate progress toward goals outlined in the proposal.  The program includes output and outcome indicators and shows how and when those will be measured.

Sustainability:  Program activities will continue to have positive impact after the end of the program.

  1. FEDERAL AWARD ADMINISTRATION INFORMATION
  2. Federal Award Notices

A U.S. government Grants Officer will award, sign, and administer the grant award or cooperative agreement.  The assistance award agreement is the authorizing document and it will be provided to the recipient for review and signature by email. The recipient may only start incurring program expenses beginning on the start date shown on the grant award document signed by the Grants Officer.  No actions or costs can be incurred before the grant is approved and signed by the Grants Officer.

If a proposal is selected for funding, the Department of State has no obligation to provide any additional future funding.  Renewal of an award to increase funding or extend the period of performance is at the discretion of the Department of State.

Issuance of this Annual Program Statement does not constitute an award commitment on the part of the U.S. government, nor does it commit the U.S. government to pay for costs incurred in the preparation and submission of proposals.  Further, the U.S. government reserves the right to reject any or all proposals received.

Payment Method:  Payments will be made either in one or two installments, as needed to carry out the program activities. Organizations whose applications will not be funded will also be notified via email.

  1. Administrative and National Policy Requirements

Terms and Conditions: Before submitting an application, applicants should review all the terms and conditions and required certifications that will apply to this award, to ensure that they will be able to comply.  These include:

2 CFR 2002 CFR 600, Certifications and Assurances, and the Department of State Standard Terms and Conditions, all of which are available at:  https://www.state.gov/m/a/ope/index.htm.

Note the U.S Flag branding and marking requirements in the Standard Terms and Conditions.

  1. Reporting

Reporting Requirements: For grants and cooperative agreements, recipients will be required to submit financial reports and program reports.  Financial reports do not apply to Fixed Amount Awards.

  1. FEDERAL AWARDING AGENCY CONTACTS

If you have any questions about the grant application process, please contact PAS at IRC_PortLouis@state.ogv with subject line “Query: PAS APS 2020”.

Note:  We do not provide any pre-consultation for application related questions that are addressed in the Annual Program Statement.  Once an application has been submitted, U.S. government officials and staff may not discuss this competition with applicants until the entire proposal review process is complete.

  1. OTHER INFORMATION

Guidelines for Budget Justification

Personnel:  Describe the wages, salaries, and benefits of temporary or permanent staff who will be working directly for the applicant on the program, and the percentage of their time that will be spent on the program.

Travel:  Estimate the costs of travel and per diem for this program. If the program involves international travel, include a brief statement of justification for that travel.

Equipment:  Describe any machinery, furniture, or other personal property that is required for the program, which has a useful life of more than one year (or a life longer than the duration of the program), and costs at least $5,000 per unit.

Supplies:  List and describe all the items and materials, including any computer devices, that are needed for the program. If an item costs more than $5,000 per unit, then put it in the budget under Equipment.

Contractual:  Describe goods and services that the applicant plans to acquire through a contract with a vendor.  Also describe any sub-awards to non-profit partners that will help carry out the program activities.

Other Direct Costs:  Describe other costs directly associated with the program, which do not fit in the other categories. For example, shipping costs for materials and equipment or applicable taxes. All “Other” or “Miscellaneous” expenses must be itemized and explained.

Indirect Costs:  These are costs that cannot be linked directly to the program activities, such as overhead costs and administration costs needed to help keep the organization operating.  If your organization has a Negotiated Indirect Cost Rate (NICRA) and includes NICRA charges in the budget, attach a copy of your latest NICRA.  Organizations that have never had a NICRA may request indirect costs of 10 percent of the modified total direct costs as defined in 2 CFR 200.68.

“Cost Sharing” refers to contributions from the organization or other entities other than the U.S. Embassy.  It also includes in-kind contributions such as volunteers’ time and donated venues.

Alcoholic Beverages:  Please note that award funds cannot be used for alcoholic beverages.

AMBASSADOR’S SPECIAL SELF HELP PROGRAM (SSH) PROJECT APPLICATION

 

Projects that will be considered should:

 

  • Improve basic economic and social conditions at the grassroots level;
  • Support high-impact, quick-implementation activities that benefit a large number of people;
  • Involve a significant local contribution in cash, labor, or material, and be within the ability of the local community to operate and maintain;
  • Projects have local community support; and whenever possible, contribute to income-generating or self-sustainable activities;
  • Be completed within 12 months.

 

The following will Not be considered for funding:

 

  • Purchase or rental of land or buildings
  • Administrative, recurrent, or operational costs;
  • Salaries, including those for training, seminars, travel costs, or per diem
  • Religious activities
  • Meetings, training, information campaigns, one-off activities
  • Support to businesses, private or individual enterprises

 

If your organization wishes to apply for funds to implement a project that meets these qualifications, please submit the completed form and all supporting documents (see list below) to the Embassy by Monday August 26, 2019. Please type your answers.  Your application should not be more than three pages long.

Projects will be funded for a maximum of $ 5,000.

Preference will be given to proposals for projects that benefit the community rather than proposals that benefit or equip the NGOs themselves. Email your application and supporting documents to portlouisselfhelp@state.gov or drop off in person at the following address:  U.S. Embassy | 4th Floor, Rogers House, John Kennedy St, Port Louis | Mauritius.

 

Documents you need to submit:

 

  1. SSH Project Application form
  2. Pro-forma invoices for the project
  3. Your association’s certificate of registration
  4. List of Executive Committee members of the association

Click here for the application form.

Ambassador’s Fund for Cultural Preservation Small Grants Opportunity

($10,000-$200,000 per project)

 

Call for Proposals: 

 

The window to apply for the 2020 Ambassador’s Fund for Cultural Preservation is not yet open. The applicant window typically opens in November. Applications are due December 1, 2019. You may check back here for the 2020 application. As the application is large, most organizations will need to begin gathering the necessary materials well in advance.  

The Fund was established by the U.S. Department of State’s Bureau of Educational and Cultural Affairs in 2001 to help countries preserve their cultural heritage and to demonstrate U.S. respect for different cultures around the world. The minimum amount for Individual Awards is US $10,000 per project.  The maximum amount for Individual Awards is $200,000 per project.

Program Objectives: The Embassy and ECA’s Cultural Heritage Center request proposals for funding in Fiscal Year (FY) 2020 for projects to preserve cultural heritage in Mauritius and Seychelles through the U.S. Ambassadors Fund for Cultural Preservation (AFCP). The deadline for submitting a proposal in English is midnight Sunday, December 1, 2019.

 

Award Information:

 

Minimum amount of Individual Awards: US $10,000 per project. Maximum amount of Individual Awards: US $200,000 per project.

Proposals may be submitted targeting the following criteria:

  1. CULTURAL SITES—such as, but not limited to, historic buildings and archaeological sites;
  2. CULTURAL OBJECTS AND COLLECTIONS from a museum, site, or similar institution—that include, but are not limited to, archaeological and ethnographic objects, paintings, sculpture, manuscripts, and general museum conservation needs; and,
  3. FORMS OF TRADITIONAL CULTURAL EXPRESSION—such as traditional music, indigenous languages, and crafts.

 

Funding Priorities — General

 

AFCP will recommend for funding the proposals that include project activities in adherence to the following guidelines and to international standards for the preservation of cultural heritage. These activities may include:

  1. CULTURAL SITES: conservation of an ancient or historic building, preservation of an archaeological site, or documentation of cultural sites in a region for preservation purposes.
  2. CULTURAL OBJECTS AND COLLECTIONS: conservation treatment for an object or collection of objects; needs assessment of a collection with respect to its condition and strategies for improving its state of conservation; inventory of a collection for conservation and protection purposes; the creation of safe environments for storage or display of collections; or specialized training in the care and preservation of collections.
  3. FORMS OF TRADITIONAL CULTURAL EXPRESSION: documentation and audiovisual recording of traditional music and dance forms for broad dissemination as the means of teaching and further preserving them, or support for training in the preservation of traditional applied arts or crafts in danger of extinction.
To Apply

 

To apply, please refer to the following documents and the additional information below.

Guidelines to Submit Proposals 

Budget Worksheet

Additional Information 

 

All application materials must be submitted to IRC_PortLouis@state.gov by midnight Sunday, December 1, 2019.

 

For more information about the AFCP Program, click here.

 

 

2020 Ambassador’s Fund for Cultural Preservation

Call For large grants proposals for the Republic of Mauritius and the Republic of Seychelles

 

($200,000-$600,000 per project)

 

The Embassy of the United States of America to Mauritius and Seychelles is pleased to announce the 2020 call for proposals for the U.S. Ambassadors Fund for Cultural Preservation (AFCP) Large Grants Competition (between USD200,000 and USD600,000). AFCP was established to help countries preserve cultural heritage and to demonstrate U.S. respect for other cultures. The projects selected to receive funding under this program will advance U.S. diplomatic goals and demonstrate the depth of U.S. respect for the cultural heritage of developing countries. The deadline for submitting project abstracts is December 1, 2019.  For abstracts that are selected to advance to Round 2, the submission deadline for full project applications is February 14, 2020.

HOW TO APPLY:

The deadline for abstracts (in English) to the U.S. Embassy in Mauritius and Seychelles is by midnight on Sunday, December 1, 2019. All interested applicants must submit proposals via email citing “AMBASSADORS FUND FOR CULTURAL PRESERVATION” to IRC_PortLouis@state.gov.

FUNDING AREAS: The AFCP Large Grants Program supports the preservation of major ancient archaeological sites, historic buildings and monuments, and major museum collections that are accessible to the public and protected by law in the host country.

Appropriate project activities may include:
  • Preventive conservation (addressing conditions that damage or threaten)
  • Stabilization (reducing the physical disturbance [settling, collapse, etc.] of a site)
  • Conservation (addressing damage or deterioration to a collection or sites)
  • Consolidation (connecting or reconnecting elements of a site)
  • Anastylosis (reassembling a site from its original parts)
  • Restoration (replacing missing elements to recreate the original appearance of a site, usually appropriate only with fine arts, decorative arts, and historic buildings)

FUNDING PRIORITIES: Applications for projects that directly support one or more of the following will receive additional consideration in FY 2020:

  • U.S. treaty or bilateral agreement obligations, such as cultural property agreements
  • U.S. Embassy Integrated Country Strategy (ICS) goals
  • Disaster risk reduction for cultural heritage in seismically active and other disaster-prone areas
  • Post-disaster cultural heritage recovery
  • Preservation of inscribed World Heritage sites
SPECIAL NOTE REGARDING SITES AND OBJECTS THAT HAVE A RELIGIOUS CONNECTION:

The establishment clause of the U.S. Constitution permits the government to include religious objects and sites within an aid program under certain conditions. For example, an item with a religious connection (including a place of worship) may be the subject of a cultural preservation grant if the item derives its primary significance and is nominated solely on the basis of architectural, artistic, historical, or other cultural (not religious) criteria. If you have any questions regarding a preservation project with a religious connection please contact IRC_PortLouis@state.gov.

ELIGIBLE COUNTRIES: The AFCP 2020 Large Grants Program is open to U.S. ambassadors serving in countries which have been determined to be eligible to participate in the program based on the country’s rank in the 2016 U.N. Human Development Index.

Afghanistan, Albania, Algeria, Angola, Antigua & Barbuda, Armenia, Azerbaijan, Bangladesh, Barbados, Belarus, Belize, Benin, Bhutan, Bolivia, Bosnia & Herzegovina, Botswana, Brazil, Bulgaria, Burkina Faso, Burma, Burundi, Cambodia, Cameroon, Cape Verde, Central African Republic, Chad, Colombia, Comoros, Congo (Democratic Republic of the), Congo (Republic of), Costa Rica, Cote d’Ivoire, Cuba, Djibouti, Dominica, Dominican Republic, Ecuador, Egypt, El Salvador, Equatorial Guinea, Eritrea, Ethiopia, Fiji, Gabon, Gambia, Georgia, Ghana, Grenada, Guatemala, Guinea, Guinea-Bissau, Guyana, Haiti, Honduras, India, Indonesia, Iraq, Jamaica, Jordan, Kazakhstan, Kenya, Kiribati, Kosovo, Kyrgyzstan, Laos, Lebanon, Lesotho, Liberia, Libya, Macedonia, Madagascar, Malawi, Malaysia, Maldives, Mali, Marshall Islands, Mauritania, Mauritius, Mexico, Micronesia, Moldova, Mongolia, Montenegro, Morocco, Mozambique, Namibia, Nauru, Nepal, Nicaragua, Niger, Nigeria, Oman, Pakistan, Palau, Panama, Papua New Guinea, Paraguay, Peru, Philippines, Romania, Russian Federation, Rwanda, Saint Kitts & Nevis, Saint Lucia, Saint Vincent & the Grenadines, Samoa, Sao Tome & Principe, Senegal, Serbia, Seychelles, Sierra Leone, Solomon Islands, Somalia, South Africa, South Sudan, Sri Lanka, Sudan, Suriname, Swaziland, Syria, Tajikistan, Tanzania, Thailand, Timor-Leste, Togo, Tonga, Trinidad & Tobago, Tunisia, Turkey, Turkmenistan, Tuvalu, Uganda, Ukraine, Uzbekistan, Vanuatu, Venezuela, Vietnam, Yemen, Zambia, and Zimbabwe. NOTE: Embassy Antananarivo may apply for Comoros; Bridgetown for Antigua & Barbuda, Dominica, Grenada, Saint Kitts & Nevis, Saint Lucia, and Saint Vincent & the Grenadines; Colombo for Maldives; Dakar for Guinea-Bissau; Libreville for Sao Tome & Principe; New Delhi for Bhutan; Port Louis for Seychelles; Port Moresby for Solomon Islands and Vanuatu; Suva for Kiribati, Nauru, Tonga, Tuvalu; and Wellington for Samoa.

ELIGIBLE PROJECT APPLICANTS: The U.S. Embassy defines eligible project applicants as reputable and accountable non-commercial entities, such as non-governmental organizations, museums, ministries of culture, or similar institutions and organizations, including U.S.-based organizations subject to Section 501(c)(3) of the tax code, that are registered and active in SAM.gov and able to demonstrate that they have the requisite experience and capacity to manage projects to preserve cultural heritage. Embassies must vet applicants for eligibility, suitability, and reputable performance in cultural preservation or similar activities. The Center requests that embassies determine whether any country-specific sanctions should be taken into consideration before submitting applications. Embassies must ensure the applicants are able to receive U.S. federal assistance.

 INELIGIBLE ACTIVITIES AND UNALLOWABLE COSTS:

 

 AFCP will NOT support the following activities or costs, and applications involving any of the activities or costs below will be deemed ineligible:

  1. Preservation or purchase of privately or commercially owned cultural objects, collections, or real property, including those whose transfer from private or commercial to public ownership is envisioned, planned, or in process but not complete at the time of application
  2. Preservation of natural heritage (physical, biological, and geological formations, paleontological collections, habitats of threatened species of animals and plants, fossils, etc.)
  3. Preservation of hominid or human remains
  4. Preservation of news media (newspapers, newsreels, radio and TV programs, etc.)
  5. Preservation of published materials available elsewhere (books, periodicals, etc.)
  6. Development of curricula or educational materials for classroom use
  7. Archaeological excavations or exploratory surveys for research purposes
  8. Historical research, except in cases where the research is justifiable and integral to the success of the proposed project
  9. Acquisition or creation of new exhibits, objects, or collections for new or existing museums
  10. Construction of new buildings, building additions, or permanent coverings (over archaeological sites, for example)
  11. Commissions of new works of art or architecture for commemorative or economic development purposes
  12. Creation of new or the modern adaptation of existing traditional dances, songs, chants, musical compositions, plays, or other performances
  13. Creation of replicas or conjectural reconstructions of cultural objects or sites that no longer exist
  14. Relocation of cultural sites from one physical location to another
  15. Removal of cultural objects or elements of cultural sites from the country for any reason
  16. Digitization of cultural objects or collections, unless part of a larger, clearly defined conservation or documentation effort
  17. Conservation plans or other studies, unless they are one component of a larger project to implement the results of those studies
  18. Cash reserves, endowments, or revolving funds (funds must be expended within the award period [up to five years] and may not be used to create an endowment or revolving fund)
  19. Costs of fund-raising campaigns
  20. Contingency, unforeseen, or miscellaneous costs or fees
  21. Costs of work performed prior to announcement of the award unless allowable per 2 CFR 200.458 and approved by the grants officer
  22. International travel, except in cases where travel is justifiable and integral to the success of the proposed project
  23. Travel or study outside the host country for professional development
  24. Independent U.S. projects overseas
INELIGIBLE PROJECT APPLICANTS:

AFCP does not award grants to individuals, commercial entities, or past award recipients which have not fulfilled the objectives or reporting requirements of previous AFCP awards.

APPLICATION AND SUBMISSION INFORMATION:

The application process for the AFCP Large Grants Program takes place in two rounds: Project Abstract (Round 1) and Full Application (Round 2).  Each abstract will be considered on its own merit.  The U.S. Embassy Port Louis will contact successful applicants with detailed instructions on how to submit a full application for Round 2.

APPLICATION CLOSING DATE:

Once the embassy has selected potential applicants and projects, preferably through an open competition process, it must work to obtain the Round 1 abstract items below.  All submitted documents must be in English.

Project abstracts must include or address the following (Note: The list includes items required by 2 CFR 200 and State Department federal assistance regulations):

  1. Full and complete Application for Federal Assistance (SF-424), including Budget Information for Non-Construction Programs (SF-424A), Assurances for Non-Construction Programs (SF-424B), and, if applicable, Disclosure of Lobbying Activities (SF-LLL)
  2. Project basics, including title, project dates, location, and site
  3. Project applicant information, including contact information, DUNS Number, and SAM registration status
  4. Special designations (national monument, World Heritage Site, etc.)
  5. Law(s) protecting the site or collection (citations only)
  6. Project purpose that summarizes the project objectives and desired results
  7. Statement of importance highlighting the historic, architectural, artistic, or cultural (non-religious) values of the site or collection
  8. Rationale for U.S. support, written by the Embassy, e explaining: 1) why it is in the interest of the U.S. government to fund the project and; 2) how it relates to Integrated Country Strategy (ICS) goals, existing bilateral agreements, or other U.S. foreign policy objectives
  9. Embassy Front Office (FO) clearance

Round 2 Full Application Requirements (Deadline: February 14, 2020): The Center may invite embassies to submit full project applications upon favorable review of their abstracts.  The applications must fully satisfy the program objectives, funding areas and priorities, and the eligibility requirements specified above.  Furthermore, to be considered complete, they must include:

  1. Revised project abstract, if applicable
  2. Revised SF-424, if applicable
  3. Proof of official permission to undertake the project and the full endorsement and support of the national cultural authority in the host country
  4. Project activities description that presents the project tasks in chronological order (NOTE: If the proposed project is part of a larger effort involving multiple projects supported by other entities, the plan must present the full scope of the preservation effort and the place of the proposed project within that larger effort)
  5. Project time frame or schedule that lists the major project phases and milestones with target dates for achieving them (NOTE: Applicants may propose project periods of up to 60 months [five years])
  6. Project participant information, including resumes or CVs of the proposed project director and key project participants
  7. Statement of urgency indicating the severity of the situation and explaining why the project must take place now
  8. Statement of sustainability outlining the steps or measures that will be taken to maintain the site or collection in good condition after the AFCP-supported project is complete.
  9. Detailed project budget, demarcated in one-year budget periods (2018, 2019, 2020, etc.), that lists all costs in separate categories (Personnel, Fringe Benefits, Travel [including Per Diem], Equipment, Supplies, Contractual, Other Direct Costs, Indirect Costs, Cost Sharing); indicates funds from other sources; and gives a justification for any anticipated international travel costs
  10. Budget narrative explaining how the costs were estimated (quantity x unit cost, for example) and any unique line items in the budget
  11. Ten (10) or more high-quality digital images (JPEGs) or audiovisual files that convey the nature and condition of the site or museum collection and show the urgency or need for the proposed project (collapsing walls, extensive water damage, etc.)
  12. Relevant supporting documentation, such as historic structure reports, restoration plans and studies, conservation needs assessments and recommendations, architectural and engineering records, etc., compiled in preparation for the proposed project.

COST SHARING AND OTHER FORMS OF COST PARTICIPATION: There is no minimum or maximum percentage of cost participation required for this competition. When cost sharing is offered, it is understood and agreed that the applicant must provide the amount of cost sharing as stipulated in its application and later included in an approved agreement. The applicant will be responsible for tracking and reporting on any cost share or outside funding, which is subject to audit per 2 CFR 200. Cost sharing may be in the form of allowable direct or indirect costs.

DUNS NUMBER AND SAM Registration : Applicants must have a Dun & Bradstreet Universal Numbering System (DUNS) number, a NATO Commercial and Government Entity (NCAGE) code, and be registered in the System for Award Management (SAM) prior to submitting full applications.  It is mandatory for applicants to have a DUNS and SAM.gov registration unless they meet one of the exemptions specified in the Federal Assistance Directive (http://a.m.state.sbu/sites/OPE/FA/SitePages/Policy.aspx).

Note: The DUNS/NCAGE/SAM.gov process can take weeks/months, especially for non-U.S. applicants.  Applicants may acquire DUNs numbers at no cost by calling the dedicated toll-free DUNs number request line at 1-866-705-5711 or by requesting a number online at http://fedgov.dnb.com/webform. Non-U.S. based applicants may request a NCAGE code at https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx. SAM is the official, free on-line registration database for the U.S. government.  SAM.gov replaced the Central Contractor Registration (CCR), the Online Representations and Certifications Application (ORCA), and the Excluded Parties List System (EPLS) in July 2012.  SAM.gov collects, validates, stores, and disseminates data in support of federal agency acquisition and grant award mission.  Registration in SAM is free: http://sam.gov

PERIOD OF PERFORMANCE OF AFCP 2020 GRANTS: The period of performance begins upon the Grants Officer’s signature and the grantee’s countersignature of a Department Standard Notice of Award. [A Notice of Award is the legal document issued to notify an award recipient that an award has been made and that funds are available for use during the specified award period. Failure to produce a complete Notice of Award package may result in the nullification of the award.

 

For additional information about the Ambassador’s Fund for Cultural Preservation, please visit https://eca.state.gov/cultural-heritage-center/ambassadors-fund-cultural-preservation